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Our Admissions Process

There are three important steps in the admissions process. You will find links to the forms and information that you need listed below. If you have any questions throughout the process, contact Julie Smith, Admissions Coordinator, at 503-977-5509

Fax 503-245-4780

Step One: Activate Your Application

To activate your application file, the school office must receive the following items:

A. Enrollment Application:

(One per child) Applications are accepted starting October 1st for the following school year. A student’s Enrollment Application should be submitted as soon as possible to reserve a placement spot.

B. Application fee:

Application fee is $75.00 per child and is paid at the end of the online application.

C. Completed Educator Reference Form:

(One per child) The Educator recommendation form will be completed by your child’s current teacher. If your child is not enrolled in preschool or is home-schooled the Educator recommendation form is to be completed by the parent.  This form is sent electronically to the recipient as part of the online application.

Step Two: Consideration for Admission

After the school has received the items from Step One, the following must take place:

A. Entrance Exam:

All students applying for admission to West Hills Christian School must take an entrance exam. The purpose of this test is to determine whether the students are academically prepared for the grade level for which they are applying. These test scores are not used for priority placement into West Hills Christian School.
Individual testing appointments will be scheduled for each child applying to West Hills Christian School. The Admissions Coordinator will call you to schedule an appointment after receiving your child’s completed enrollment application and application fee.

B. Parent/Principal Interview:

If you  have not met our principal then we will schedule a parent/principal Interview once we have received the Enrollment application, application fee, Educator recommendation and also completed the entrance exam.

Step Three: Notification

A.The Opening:

Applications are then held according to grade level until it is determined what openings are available in each grade. Because re-registration for families currently enrolled at West Hills Christian School is held in January, we will not know the number of openings for each grade until February. Applications will be reviewed by a Board Subcommittee, and the openings will be filled accordingly.

B. Letter of Confirmation:

A confirmation letter will be sent to all applicants by the first week of March to notify them if admission has been granted. Applications for students beyond the number we are able to accept will be placed in a waiting pool.

C. Waiting Pool:

We maintain a waiting pool, not a numbered waiting list. Several factors are considered when an opening occurs, and an applicant is offered placement in any given grade. Among the factors are date of application and siblings who are attending or applying for entrance.

D. Late Application:

Applications received after January 31, will be taken on a first come first served basis. Notwithstanding, all requirements for admission must still be met by each family member applying.

If you have not taken a tour of our school, schedule a tour today.  Call Julie Smith, Admissions Coordinator, at 503-977-5509 with any additional questions.